MGC Filsheet Co., Ltd. respects the privacy of individuals and handles their personal information* based on the following policies, regarding the proper and appropriate protection of personal information as its social responsibility.
(* Based on the definition under the Act on the Protection of Personal Information. The same applies hereinafter.)
- We will make efforts for the proper and appropriate acquisition and use of personal information by complying with the Act on the Protection of Personal Information and other laws and regulations.
- We will prepare regulations on the handling of personal information and inform our employees. We will also ask outsourcing contractors to handle personal information appropriately and provide necessary and appropriate supervision.
- When we acquire personal information, we will specify the purposes of use and use it within the scope of purpose.
- We will implement safety management measures to protect personal information and make efforts to prevent unauthorized access to personal information and its leakage, loss and falsification and correct them.
- We will review the status of managing and handling personal information whenever appropriate and work to improve it.
Handling of personal information
1. Name of business locations
MGC Filsheet Co., Ltd.
2. Compliance with relevant laws, regulations and guidelines
Concerning the handling of personal information, the Company will comply with cabinet and ministerial orders and guidelines related to the Act on the Protection of Personal Information.
3. Purposes of use
The Company will use the personal information of its employees with the contents below for the following purposes.
1）Purposes of use of personal information of officers and employees
| Item | Specific contents | Purpose of use |
|---|---|---|
| Internally disclosed information | Name, employee number, department, official position, employment status and email address | For business communication |
| Basic information | Name, address, age, date of birth, gender, telephone number | For personnel management, the preparation of a company directory, payment of salaries, provision of welfare programs, procedures for social insurance, various legal procedures and other employment management |
| Wage-related information | Determination of salaries such as annual salary, monthly salary and bonus and retirement allowance | For the determination and payment of salaries, procedures for tax withholding and social insurance, retirement allowance, welfare programs and other employment management |
| Personnel information | Personnel evaluation, educational record, qualifications, licenses, job position, work record, punishments, commendations | For the understanding of personnel, determination of work placement and job duty, secondment, trainings, skill development, promotion, demotion and other employment management |
| Family and relatives information | Family and relatives information | For the determination of salaries, procedures for tax withholding and social insurance, childcare and nursing care leave, welfare programs and other employment management |
| Body and health information | Health condition, medical history, physical or mental disabilities, results of medical examinations | For health management, securing appropriate working conditions, absences from work, determination of work placement, management of work hours and other employment management (including provision to a third party) |
2）Purposes of use of personal information of job applicants
| Item | Specific contents | Purpose of use |
|---|---|---|
| Basic information | Name, address, age, date of birth, gender, telephone number | For the consideration and determination of recruitment, consideration and determination of employment conditions, response to inquiries and business contact |
| Wage-related information | Determination of salaries, such as annual salary, monthly salary and bonus | |
| Personnel information | Educational record, qualifications, licenses, job position, work record | |
| Family and relatives information | Existence of dependents |
Personal information of employees will not be returned even after they have left office, and information whose purposes of use have been achieved will be disposed of responsibly.
4. Matters concerning safety management measures
The Company will establish the Personal Information Handling Regulations separately and comply with them to prevent the leakage, loss and damage of personal data and appropriately manage them.
5. Continuous improvement
The Company will work to improve these basic policies and the handling of personal information.
6. Disclosure of retained personal information
When there is a request from a principal or his/her agent for the disclosure of retained personal information, the Company will respond to it without delay except in the cases set forth in the following items.
- Cases in which there is a possibility that a principal or third party's life, body, fortune or other rights and interests would be harmed
- Cases in which there is a possibility of interfering seriously with the Company implementing its business properly
- Cases of violating other laws or regulations
When there is a request from a principal or his/her agent for the correction, addition and deletion of the retained personal information based on the reason that the contents are not true or a request for the utilization cease, erasing or the cease of provision to a third party for the reason that the personal information is handled in violation of laws or regulations, the Company will also respond to it after carrying out an investigation.
7. Contact for questions and the handling of complaints
For questions and complaints about the Company's handling of personal information, submit inquiries to the Administrative Department of Tokorozawa Factory or Osaka Factory.
2018年7月1日
MGC Filsheet Co., Ltd.
Tsuneaki Iwakiri, President and Representative Director
MGC Filsheet Co., Ltd.
4-2242 Mikajima, Tokorozawa, Saitama 359-1164, Japan
TEL:04-2948-2151
FAX:04-2948-2155
